The committee thanks all presenters providing content for CHLA/ABSC 2010 Kingston - without you, there would be no conference - and provides the following guidelines and suggestions for making the paper and poster presentations go smoothly.

The CHLA/ABSC 2010 Conference Committee thanks all who submitted an abstract for a contributed paper for presentation and congratulates all those who have received confirmation from Sarah Wickett, CHLA/ABSC 2010 Conference Program Chair.

Please assist us by meeting the following deadlines:

February 8, 2010 – the following is requested:

• Confirmation of your participation in the conference
• Fifty (50) word biographies including contact information (name, location, email address) for each presenter
• Final structured abstract of 250 words or less (as it will appear on the conference website). The abstract will appear in the third issue of JCHLA (Journal of the Canadian Health Libraries Association). To simplify the process please contact Sophie Regalado in writing (editor@chla-absc.ca) by February 8th if, for any reason, you wish to withhold your abstract from publication. JCHLA is an open-access journal that is covered in full text aggregators such as CINAHL with Full Text and DOAJ (Directory of Open Access Journals). For more information about JCHLA visit: http://pubservices.nrc-cnrc.ca/rp-ps/journalDetail.jsp?jcode=jchla&lang=eng

By May 28, 2010 - the following is requested:

• Final PowerPoint copy of your presentation to load on the laptop

Contributed papers have been scheduled for presentation on Wednesday June 9 and Thursday June 10. You will be allotted 25 minutes for your paper. Please plan your presentation to last 20 minutes with an additional 5 minutes for questions. A laptop computer with Windows and Microsoft Office will be available along with a computer display projector and screen.

The CHLA/ABSC 2010 Conference Committee thanks all who submitted an abstract for a contributed poster for presentation and congratulates all those who have received confirmation from Paola Durando and Melanie Dittburner, Contributed Posters co-conveners.

Please assist us by meeting the following deadlines:

February 8, 2010 – the following is requested:

• Confirmation of your participation in the conference
• Fifty (50) word biographies including contact information (name, location, e-mail address) for each author
• Final structured abstract of 250 words or less (as it will appear on the conference website). The abstract will appear in the third issue of JCHLA (Journal of the Canadian Health Libraries Association). To simplify the process please contact Sophie Regalado in writing (editor@chla-absc.ca) by February 8th if, for any reason, you wish to withhold your abstract from publication. JCHLA is an open-access journal that is covered in full text aggregators such as CINAHL with Full Text and DOAJ (Directory of Open Access Journals). For more information about JCHLA visit: http://pubservices.nrc-cnrc.ca/rp-ps/journalDetail.jsp?jcode=jchla&lang=eng
• Electrical requirements for laptop (if any)

May 31, 2010 – the following is requested:

• PDF submission of your final poster presentation for posting on the CHLA website

To help with your poster preparations, please keep in mind the following details:

Display: Poster boards are 6’ x 6’ square. Mounting pins will be provided. If you wish to supplement your paper presentation with a laptop display, please let us know by February 8th. You must bring your own laptop computer. Wireless internet access will be available. Tables will be shared between two presenters. To keep the conference as green as possible, if you wish to make handouts available consider instead providing a sign-up sheet for e-mailing delegates additional information after the conference.

Set-up time: Wednesday, June 9th 12:00 noon – 1:00 p.m. in the Limestone City Ballroom.

Moderated Poster Session: The moderated poster session, a plenary session, will take place from 3:30-5:00 p.m. on Wednesday, June 9th in the Limestone City Ballroom. Standing beside their poster, presenter(s) will provide a take-home message as a microphone is passed from one presenter to the next. A two minute maximum time per poster will be strictly observed. Please staff your poster until 5:00 p.m. The moderated poster presentation format will allow delegates to put a face to the poster and the ability to seek you out during the conference for further discussion. You will not be required to staff your poster at any other time.

Take down time: Thursday, June 10 3:30-4:00 p.m.

• Include the title, authors, affiliations, and a description of the research, highlighting the major elements that are covered in the structured abstract
• Where possible substitute tables, charts, diagrams, symbols or photographs for text
• Posters should be readable from about 1.5-2 metres (4-6 feet)
• Any necessary text should be in large print and limited to highlighting the topic
• Material should be read from left to right and from top to bottom
• Keep some white space - don’t overwhelm the reader with too much text or graphics
• Use color creatively
• If you laminate the poster, consider using a low-glare or matte finish

How to create academic posters using PowerPoint: a video tutorial created by the Queen’s Learning Commons which covers design considerations and instructions for poster creation from start to finish.

Posters from previous conferences