Sponsors & Exhibitors Information
Anne Smithers is the chair of the Sponsors & Exhibitors Committee.
Information for Exhibitors
The 34th Canadian Health Libraries Association Annual Conference will be held at the Four Points by Sheraton Hotel in Kingston, Ontario from June 7 – 11, 2010. Our conference provides you with a unique opportunity to meet and renew working relationships with your valuable clientele. Information about exhibiting is available:
- Invitation to CHLA 2010 [pdf]
- Exhibitor Registration Form [pdf]
The Exhibit Hall will be open Wednesday, June 9 (10:00 am – 5:00 pm) and Thursday, June 10 (10:00 am – 4:00 pm). Exhibitors will be able to set up their booths from 3:00 to 6:00 pm on Tuesday, June 8, 2010.
There will be six scheduled opportunities for conference attendees to visit the exhibit area:
- Wednesday, June 9: 10:00-10:30 am; 12:00 noon-1:30 pm; 3:00-3:30 pm
- Thursday, June 10: 10:00-10:30 am; 12:00 noon-2:00 pm; 3:30-4:00 pm
If you are interested in presenting a “Lunch and Learn” session, please contact Anne Smithers at: smithers@queensu.ca or 613-533-6000 x74530.
Sponsorship Information
We anticipate a registration of 200 librarians from academic, hospital, government, and corporate settings from across the country and parts of the United States. There will be opportunities to enable your organization to increase your corporate visibility and demonstrate your organization’s commitment and support of the Canadian health library and information community.
A detailed sponsorship letter and form is available. [pdf]
There are four conference sponsorship levels with each providing distinct benefits and recognition for your organization.
| Platinum ($5,000+) | Gold ($2,000+) | Silver ($1,000+) | Bronze ($300+) |
|
4 Banquet tickets Name badge indicating Platinum level sponsor Logo on website homepage and sponsorship page Public verbal recognition Large signage at appropriate conference events Recognition in final program |
2 Banquet tickets Name badge indicating Gold level sponsor Logo on sponsorship page Public verbal recognition Large signage at appropriate conference events Recognition in final program |
2 Banquet tickets Name badge indicating Silver level sponsor Link on sponsorship page Public verbal recognition Signage at appropriate conference events Recognition in final program |
Name badge indicating Bronze level sponsor Link on sponsorship page Public verbal recognition Signage at appropriate conference events Recognition in final program |
Sponsorship Categories
CHLA/ABSC 2010 has the following levels and areas of sponsorship still available:
| Level | Event | Cost ($CAD) |
| Platinum | Opening Reception | $5,000+ |
| $5,000+ | ||
| Gold | $2,000+ | |
| $2,000+ | ||
| Printed Program | $2,000+ | |
| Silver | $1,000+ | |
Nutrition Break in the Exhibits 3 Nutrition Break in the Exhibits 4 |
$1,000+ | |
| $1,000+ | ||
| Poster Session | $1,000+ | |
| Bronze | $750 | |
| Plenary Speaker – Dr. Udo Schuklenk | $750 | |
| Plenary Speaker – Dr. Brian Little | $750 | |
| $300+ |
We are also open to other sponsorship ideas. Contact Anne Smithers at: smithers@queensu.ca or (613) 533-6000 x74530.
Advertising Information
Advertising opportunities are available in the final printed conference program and the list of conference participants. The official program will be distributed to all conference attendees in their registration package. The list of participants will list both delegates and exhibitors and will include contact information. This list will also be included in the registrations packages. Rates for advertising are:
Final program
- $325.00 for a full-page ad
- $275.00 for a half-page ad
Deadline for receipt: April 16, 2010
Participants’ List
- $100.00 for a full-page ad
- $75.00 for a half-page ad
Deadline for receipt: May 14, 2010
Format
Both an electronic and print copy of the advertisement is required. The electronic file should be in GIF, TIFF, JPG, BMP or PDF format and sent on a CD-ROM. The file may be zipped and email is acceptable.
Inserts in Registration Bags
Printed materials, bookmarks or brochures, may be sent for inclusion in the delegates’ registration bags. A minimum of 175 copies of your insert must be received by May 14, 2010. The cost is $200.00 for bookmarks or brochures. Companies who are exhibiting at the conference may take advantage of this service at no charge.
Material to be included in the conference bags can be mailed to: Anne Smithers, Bracken Health Sciences Library, Botterell Hall, Queen’s University, Kingston, Ontario, K7L 3N6
For more information or to submit advertising, contact Anne Smithers at: smithers@queensu.ca, or (613) 533-6000 x74530.
Payment for Advertising and Inserts
All costs are in Canadian dollars. Cheques should be made payable to CHLA/ABSC 2010 and mailed to:
CHLA/ABSC 2010
Attn: Anne Smithers
c/o Bracken Health Sciences Library
Queen’s University
Kingston, Ontario
K7L 3N6
