Annual General Meeting / Assemblée générale annuelle
Draft Minutes of the CHLA/ABSC Twenty-Fourth Annual General Meeting
1.0 Call to Order at 7:51 AM
Liz Bayley welcomed CHLA/ABSC members and thanked RoweCom Canada for their generous support of breakfast for the meeting.
1.2 Adoption of the Agenda
1.3 Adoption of the Minutes of the 23rd Annual General Meeting
2.0 Business Arising
3.0 Board Reports
3.1 President, Liz Bayley [Report]
L. Bayley reviewed the goals and strategies for 1999-200 and progress to date. She spoke in particular of progress on the the National Network of Libraries for Health proposal. The CISTI-ABSTI Advisory Board Sub-committee on Health Sciences Information has been reconstituted as a committee and reporting directly to Bernard Dumochel, with two members from CHLA/ABSC. M. Dumouchel is also willing to work with Health Canada to organize and Health Knowledge Forum.
Don Hawryliuk was a CHLA/ABSC member for 27 years. A moment of silence was observed. L. Bayley informed the members that some of the money from the sale of the hospital librarian t-shirts will go to starting a fund to help members in remote areas to attend CE.
Awards were presented at the joint CHLA-ABSC/MLA Awards Luncheon. An Award for Outstanding Achievement was presented to Ann McKibbon and an Honourary Life Membership was presented to Joanne Marshall.
L. Bayley thanked Lou Duggan, Shelagh Wotherspoon and George Beckett and Su Cleyle for their support of the CHLA/ABSC website and CANMEDLIB. She also thanked Jan Figurski for arranging the sale of the t-shirts, Pierre Fournier for his translations, Tim Ruggles for his work on publicity for the conference, Jim Henderson and Lea Starr and the local assistance team for their work on the conference. Also mentioned were event sponsors BC Decker, CISTI-ABSTI and RoweCom Canada.
Due to Marthe Brideau's injury Patrick Ellis accepted responsibility for the Nominating Committee. Cheryl Martin resigned from the Board in November 1999 for personal reasons. Brian Cameron took over as Public Relations Director. Liz Bayley thanked each member of the Board in turn for their work and efforts. She also recognized Dorothy Davey and welcomed George Beckett as ACMC/CMSL affiliate representative.
Susan Murray moved to accept the report. Carole Brault seconded. Carried.
3.2 Public Relations, Brian Cameron [Report]
B. Cameron spoke of his plans for advocacy, outreach to the pharmaceutical librarians and the efforts to list CHLA/ABSC on various websites and print indexes. Currently CHLA/ABSC membership stands at 431.
3.3 Continuing Education, Linda Slater for Laurie Scott [Report]
Fact sheets on Z39.50 and on electronic licensing were published this year. Efforts are underway to promote a mentorship programme. There will be a membership survey this year and work is being done to have CE courses 'travel the country'. The BMC Research Paper Prize will be funded by BC Decker starting with the 2001 prize and will be named the BC Decker BMC Research Paper Prize.
Richard Thornley moved to accept the report. Linda Seale seconded. Carried.
3.4 BMC, Mary Robinson [Report]
M. Robinson introduced Richard Thornley as the incoming Editor and thanked him for his help as Assistant Editor. She outlined the ongoing efforts to have BMC indexed in MEDLINE. She asked the membership to continue and consider writing research papers as that will help CHLA/ABSC achieve that goal. M. Robinson announced the BMC Research Paper Prize winners. She pointed out that the BMC webpage will have more timely information. She also announced the start of 'Letters to the Editor' with the next issue of BMC. The purpose of this is to document information and concerns and to create a forum for communication of ideas.
M. Robinson thanked George Beckett, Shelagh Wotherspoon, Su Cleyle, Rita Vine, Susan Murray and Dorothy Davey for their help.
Linda Slater moved to accept the report. Teresa Stewart seconded. Carried.
3.5 Treasurer, Patricia Fortin [Report]
P. Fortin reported last years's budget highlights including: a very successful Halifax conference which brought in almost $25,000; continued sales of the Benchmarking Toolkit totalling $7,600, and a $25,000 GIC investment. Changes in the budget for 2000/01 include an increase in Board expenses to cover the President's trip to ICML in July, and $8,000 for the development of the National Network of Libraries for Health proposal. She also thanked BC Decker and RoweCom Canada.
P. Fortin asked for a motion to accept the auditors' report and to reappoint him for next year.
Lois Wyndham moved to accept auditor's report. Mary Robinson seconded. Carried.
3.6 Nominations & Elections Committee, Patrick Ellis [Report]
P. Ellis explained the reasons for the unusual elections practice this year and promised that with a complete Board complement the usual elections will take place next year. The membership endorsed the appointments of Laurie Scott-CE, Linda Slater-Secretary, Brian Cameron-Public Relations, Jessie McGowan-President Elect.
Susan Murray moved to accept the nominations report. Janet Joyce seconded. Carried.
4.0 Other Reports
4.1 CCHSA/CCASS, Liz Bayley
L. Bayley explained that since CCHSA/CCASS meeting was postponed to May 8th there was no formal report. She informed the membership that Nancy McAllister is now the CHLA/ABSC Representative and Jackie MacDonald is the Assistant Representative. Also that the Terms of Reference will be changed to reflect a change in term for each representative to one year as Assistant Representative and two years as Representative.
5.0 New Business
5.1 CHLA/ABSC Oral History Project, Lois Wyndham
Lois Wyndham reported on the Oral History project. Members of the project team are Tom Flemming, David Crawford and Lois Wyndham. This will be a revolving membership with a new person coming on as another leaves. The purpose is to record personal interviews of people who were or have been active in CHLA/ABSC or Chapter activities. This will be a regional project with contacts being made through Chapter Presidents. The project committee will provide support and guidance and a toolkit. The committee will be responsible for transcribing and archiving.
6.0 Other Business
6.1 2001 conference
The 2001 conference will take place in Quebec City May 5-9, 2001. L. Bayley thanked the Conference Planning Committee for their work so far. Virginie Jamet, President of ASTED section santé, introduced the members of the Committee. Louis Cabral, Executive Director of ASTED, expressed his pleasure at being co-host of the conference and pledged the assistance of his staff to the needs of the conference planners. Ginette Langevin pointed out the merits of Québec City and Carole Brault mentioned that the first CHLA/ABSC conference took place in 1977 in Montréal. A video was shown.
7.0 Transfer of Chair
Patrick Ellis commended Liz Bayley as "one hell of a president". He said that the strategic plan will continue with what has not yet been accomplished. Efforts are and will continue to be made to foster communication and partnerships with other organizations such as OHLA. He reiterated that CHLA/ABSC works through and for its Chapters. He then named the Board member liaison to the Chapters.
There being no further business France Carrier moved to adjourn the meeting. Betty Sutherland seconded. Carried.
Meeting adjourned at 8:59 AM
This page last updated: August 14, 2000.
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